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Speaker and Presenter Resource Page

Welcome, and thank you for presenting at the TRB Annual Meeting! This page outlines important steps, deadlines, and tools to help you prepare for a successful presentation.

Conference Registration and Hotel Reservation
All presenters, moderators, discussants, and other participants in lectern sessions, poster sessions, and workshops must register for the meeting. Once registered, you’ll be able to book a hotel at the discounted TRB rate.

Please visit the registration page for more information. 

Participation Confirmation (due November 15)
In late October, you will receive a Participation Confirmation email from TRB for each session you are involved in. This email includes a link to a Participant Confirmation form.
•    You must complete this form for each event you’re participating in.
•    The deadline is November 15.
•    If you do not complete the form, your presentation may be dropped from the program.

The confirmation form will also include:
•    Event details
•    Contact information for your event’s presiding officer and TRB staff officer
•    AV setup and presentation guidelines.

Keep the link for future reference.  Contact MyTRB@nas.edu for assistance.

Preparing Your Presentation or Poster
Creating a clear, engaging, and well-organized presentation is key to success at the Annual Meeting.
•    Poster presenters: see Poster Instructions
•    Lectern and Workshop presenters: see Visual Aid Guidelines and Speaker Tips

Uploading Your Visual Aids
TRB requires paper and invited presenters in workshops and lectern sessions to submit their presentation files in advance. Please review the Visual Aid Submission Guidelines.  You may submit your presentation via:
•    The Online Visual Aid Submission Site (opens in mid-December)
•    Or the on-site Speaker Ready Room (Convention Center, Street Level, Salon F)

When you arrive onsite, we strongly encourage you to visit the Speaker Ready Room at least one hour prior to your presentation, to confirm that your visual aids are loaded and working properly.

Keep Event Contacts Updated
Please notify your TRB staff officer and event presiding officer promptly if you have any changes to your participation.

Resources
•    Online Visual Aid Submission Site (available mid-December)
•    Visual Aid Guidelines (available mid-December)
•    Visual Aids and Speaking Tips