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Author FAQs For TRB Annual Meeting

                                       Paper Format  •   Submission Deadline     Submission Process     Review Process     Paper Presenter FAQs
 


Paper Format

How should my paper be formatted for submission?

Are Extended Abstracts accepted?

Does the 7500 word limit include the abstract and references?

Are figures included in the word count?

Do you accept appendices/supplemental material?

Is a chart/graph considered a figure?

Will I be rejected if my paper is over the 7500 word limit?

 

Submission Deadline

When is the submission deadline for the TRBAM?

Do you accept late submissions?

Will my full paper appear in the Annual Meeting Online Program?

 

Submitting a Paper

What is the difference between two submission types?

Can I submit a paper that was published elsewhere for Presentation?

Can I email my paper to you for submission?

I submitted my paper but want to make changes. How can I do this?

 

Review Process

Can I ask that specific reviewers not be used for my work?

I’m a co-author but cannot see my paper in Editorial Manager. How do I fix this?

What is the review process for TRBAM presentation?

Is every submission reviewed?

When will I receive my decision?

Will I be able to revise my paper before the Annual Meeting?

I was accepted for presentation and publication. Does that mean I will automatically be published?

I was rejected for presentation. Can I revise my paper and resubmit for publication only?
 

If you did not find the information you were looking for in this list, please contact the Editorial Office at trr@nas.edu.
 


How should my paper be formatted for submission?

  • File Format: PDF
  • All papers must be submitted in English
  • Include a title page with title, authors, affiliations, and word count
  • Include all coauthor names, affiliations, and email addresses
  • ORCiD numbers are optional, but encouraged
  • Tables and figures should be embedded in the text, near the text that discusses the item
  • 8.5x11 page with normal margins
  • The title should have the first letter of each word capitalized, except for conjunctions, prepositions, and articles
  • Font: Times Roman font, 10 pt size or larger
  • Single spaced
  • Line numbers are required (restart numbering on each page)
  • Page numbers are required
  • Manuscript Length: The length of each paper, including the abstract, text, acknowledgments, references, and tables, must not exceed 7,500 words. Each table counts as 250 words. Papers not meeting this requirement may be withdrawn from the peer review process at any time. Abstract (250 words max).
  • References should be numbered and called out in numerical order in the text

What is the difference between two submission types?

The two submission types are “Presentation” and “Presentation and Publication.” If you submit your paper for “Presentation” and you are accepted, you will be allowed to present your work at the TRB Annual Meeting. Your paper will not be considered for publication in the Transportation Research Record and you will be allowed to seek publication elsewhere.

“Presentation and Publication” means that you are submitting for presentation in the annual meeting and you would like the committee to consider sending your paper to the Transportation Research Record Editorial Board for additional review and possible publication in the journal.


Are Extended Abstracts accepted?

No, each submission should be done as a full paper, following the layout of the sample paper.


Does the 7500 word limit include the abstract and references?

Yes, the abstract, text, acknowledgments, references, and tables must not exceed 7,500 words.


Are figures included in the word count?

No, figures are not included in the word count.


Do you accept appendices/supplemental material?

No, appendices/supplemental material are not accepted for papers submitted for the TRB Annual Meeting.


Can I ask that specific reviewers not be used for my work?

No, we do not allow authors to suggest or oppose specific reviewers.


Is a chart/graph considered a figure?

Yes, a chart or graph is considered a figure.


Can I submit a paper that was published elsewhere for Presentation?

Yes, you can submit a paper that was published elsewhere for Presentation.


Will I be rejected if my paper is over the 7500 word limit?

This is up to the committee paper review coordinators – they have the authority to reject a paper if it is over the 7500 word limit.  We suggest you get as close as possible to the word count limit.


I’m a co-author but cannot see my paper in Editorial Manager. How do I fix this?

Follow the instructions provided in our Verify Authorship guide.


When is the submission deadline for the TRBAM?

All submissions must be received by midnight worldwide (12:00AM (UTC -12)) on August 1, 2024.

The Annual Meeting submission site will be open as long as it is August 1st somewhere in the world. Baker Island Time (BIT) is the last time zone before the international date line. For an official countdown, please follow the link below:

https://www.timeanddate.com/countdown/generic?iso=20240801T235959&p0=3399

or 

https://www.timeanddate.com/worldclock/fixedtime.html?msg=TRB+Annual+Meeting+Submission+Deadline&iso=20240801T2359&p1=3399


Do you accept late submissions?

No, we do not accept late submissions.


Can I email my paper to you for submission?

No, we do not accept emailed submissions. 


I submitted my paper but want to make changes. How can I do this?

Once a paper is submitted, we do not allow changes or updates to be made before a decision is rendered.  If there is a significant error in the paper, please reach out to trr@nas.edu for assistance.


What is the review process for TRBAM presentation?

After August 1, papers are assigned to committees for review. All reviews are due by September 15. The committees will then make decisions based on the reviews.


Is every submission reviewed?

No, we reserve the right to desk reject papers that do not fit our criteria for submission. Please see our Criteria for Desk Rejections for more information.


When will I receive my decision?

You will receive your decision as well as the committee reviews by October 30, 2024.


Will I be able to revise my paper before the Annual Meeting?

Yes, we will be sending authors their reviews from the committees by October 30, 2024. Papers sent to the Editorial Board for publication review must be revised and are due by December 1, 2024.

For papers accepted for presentation at the Annual Meeting, you will receive an email in November giving you the option to upload a short-format research summary or revised full paper.


I was accepted for presentation and publication. Does that mean I will automatically be published?

No, being accepted for presentation and publication only ensures presentation at the Annual Meeting. Your paper will be forwarded to the Editorial Board of the Transportation Research Record for further consideration. At this stage, your paper may be rejected, sent for additional review, or accepted without further review. Publication in the TRR is not guaranteed based on presentation.


I was rejected for presentation. Can I revise my paper and resubmit for publication only?

We appreciate your desire to publish your paper in the TRR. However, the TRR editorial board will likely follow the previous decision of the TRB committee and not review the paper unless the paper is revised and drastically different from the version the committee reviewed.


Will my full paper appear in the Annual Meeting Online Program?

The process has changed – To fulfill our obligations to our sponsors and attendees, we are transferring accepted full papers to the TRB 2025 online program. If you do not want the full paper posted, you will have the ability to upload a short-format research summary version via MyTRB by November 20. Full papers and research summaries will not be indexed in the TRID database, and therefore should not be detected by anti-plagiarism software.