Author FAQs For TRB Annual Meeting
 

Can I submit a paper for "Presentation only" if it is published elsewhere or under review with another journal?
 
     Yes. Authors may submit a paper for "Presentation Only" if it has already been published or is currently under review with another journal. By selecting the Presentation Only option, the paper will be considered solely for presentation at the TRB Annual Meeting and will not be considered for publication in the Transportation Research Record (TRR). Accepted papers are not indexed and are only discoverable in the annual meeting program to attendees and sponsors. if you have additional questions, please direct them to your publisher. 

Can I email my paper to you for submission?

     No, we do not accept emailed submissions. 

I submitted my paper but want to make changes. How can I do this?

     Once a paper is submitted, we do not allow changes or updates to be made before a decision is rendered.

Why is my paper not uploading as a manuscript file?

     The only accepted file type for papers is PDF.

Can I ask that specific reviewers not be used for my work?

     No, we do not allow authors to suggest or oppose specific reviewers.

I’m a co-author but cannot see my paper in Editorial Manager. How do I fix this?

     Follow the instructions provided in our Verify Authorship Guide.

Will I be able to revise my paper before the Annual Meeting?

     Yes, after acceptance, we will provide instructions on how to revise your paper for inclusion in the Online Program. Be advised, the annual meeting program goes live on November 21st and your original full paper will automatically appear in the program. If you intend to upload a revised paper or short format structured abstract to replace the orignal paper, you must do so by November 20th. Again, instructions and requirements will be sent to authors on how to do this after your paper is accepted for presentation. For papers moving on to the TRR for publication review, please see this guidance.

I was rejected for presentation. Can I revise my paper and resubmit for publication in TRR?

      Yes, contact TRR@nas.edu

If my full paper is accepted, will it be made public or indexed?

      Upon submission, you must consent to having your research made available through TRB's online program on a complimentary basis for all Annual Meeting registrants, TRB Sponsors, TRB Patrons, and other MyTRB account holders, either in its current form or in an short format structured abstract that contains the title page and structured abstract. You will grant the National Academy of Sciences/Transportation Research Board a nonexclusive, royalty-free, irrevocable, worldwide license to include the full paper or shortened format paper in the online program. However, you will own or otherwise control all rights to the submitted content. Public posting or other use of the content by the National Academy of Sciences will not infringe or violate the property or other rights of any third party. Neither full papers nor short format structured abstracts will be indexed in the TRID database. Full instructions on managing your content in the online program are provided after acceptance via email. 

My paper was recommended to transfer to the TRR for publication review, what happens now?

      To help expedite the review of papers that are transferred to Transportation Research Record (TRR), authors will not revise their papers in response to Annual Meeting (AM) reviews. If accepted for transfer, the paper submitted for the AM will be assigned to an editor, who will consider the AM reviews in the next steps of the review process for the journal. The editor may decide to invite new reviewers, ask the previous reviewers to provide additional comments, or issue a revise decision if the AM reviews are of sufficient quality for the journal. An editor may also desk reject a paper if it meets the journal's criteria for that decision. If the authors are invited to revise their paper, they may be asked to revise it based on the AM reviews and/or new reviews and provide a response to all reviews. The difference compared to recent years is that authors will not have an opportunity to revise the paper before it starts the editorial review process. We expect this to reduce the overall time between when AM paper decisions are made and when transferred papers are acted upon by several weeks. Authors also still have the ability to submit a paper directly to TRR at any time during the year.

Can I choose not to have my full paper included in the TRB Annual Meeting Online Program?

TRB encourages authors to include their full paper whenever possible, as this supports broader knowledge sharing and enhances the visibility and accessibility of research within the transportation community. However, authors of accepted papers may choose to upload a short format structured abstract in place of the full paper for inclusion in the TRB Annual Meeting Online Program.

If you choose to upload a short format structured abstract, it must include:

1. The title page from the original submission (including author names and affiliations), and
2. The structured abstract

In most cases, this will consist of the first two pages of the submitted paper. If the title page exceeds one page, include all title page content followed by the structured abstract. No additional content should be included.

Instructions for uploading this document will be provided via email after your paper is accepted.

If you did not find the information you were looking for in this list, please contact us at TRBAMPapers@nas.edu