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Paper Review Coordinator Resource Page
Key Deadlines
By August 17: RSO notification for PRCs to proceed with review assignments
August 21 - September 15: Reviewers assigned and ongoing monitoring
September 15: All reviews complete
Critical Action Items
If a paper meets any of the Criteria for Desk Rejections or you feel that it is not viable for presentation, please follow our instructions to Desk Reject a paper.
If a paper does not fit your scope of expertise, follow the instructions on how to return a paper to a Senior Program Officer.
Please invite reviewers as soon as you are instructed to do so and follow the Inviting Reviewers guide. Invite no more than 5 reviewers per paper at any given time. Once invited, reviewers will have 7 days to accept or decline the invitation. If no response is received, the reviewer will be automatically uninvited on the 8th day. Additional reviewers may need to be invited and TRB staff will work with you to monitor reviewer assignments.
Reviewers receive automatic reminders from the system - 5 days after an invitation is sent if they have not responded, 3 days before their review is due and on their due date.
We encourage you to designate Alternate Reviewers in Editorial Manager. (See Step 6 in the Inviting Reviewers guide on how to do this.) The system will automatically invite an alternate reviewer if an invited reviewer declines the invitation or does not respond within 7 days.
A minimum of 2 reviews is required for a decision to be made.
Reviewer invitations will default to 9/15 as the deadline and ALL reviews are due by that date.
Work with your SPO to finalize your recommendations. You can View Reviews and Ratings for each paper to assist in the decision-making process. Reports are also available. Reach out to your SPO for assistance.
Quick Guides for Review Coordinators
Updating Your Profile
Updating Your Classifications and Expertise
How to Return a Paper to a Senior Program Officer
Criteria for Desk Rejections
How to Desk Reject a Paper
Inviting Reviewers
Unassigning Reviewers
Setting Reviewer Preferences
How to Reopen a Review
View Reviews, Comments, and Ratings
How to Submit Your Recommendation
Video Guides for Paper Review Coordinators
PRCs - Getting Started (Main Menu Overview)
How to Update Your User Info and Classifications
Viewing Submissions
How to Return a Paper to a Senior Program Officer
Inviting Reviewers
How to View Reviews and Submit Decision
Training Recordings & Visual Aids for Paper Review Coordinators (Update in Progress)
PRC Training Webinar [ Video Recording | Guidance PPT | Editorial Manager PPT ]
Access the TRB AM Editorial Manager here.
*Steps to Ensure You Receive Emails from Editorial Manager*
There are a few steps you can take to make sure you receive emails from Editorial Manager. Adding a secondary email address to your account can help. You can also let your IT department know that emails from editorialmanager.com are safe and ask them to whitelist the IP range of 216.205.0.64/26 – all emails from Editorial Manager are sent from that.